Draft: Edit Review

After a review is created, the system automatically saves it in Draft status.

Draft is a preparation stage before the evaluation officially begins. During this stage, scoring is not yet enabled, and reviewers cannot submit KPI scores.

The Draft status is designed to allow Admins and Managers to review and prepare the evaluation structure in advance. All settings can be adjusted flexibly to ensure everything is ready before scoring starts.

Editing Review Details in Draft Status

While the review is in Draft, it is still considered a preparation phase.

Admins and Managers can freely edit the review structure without affecting any scoring data.

Once the evaluation setup is complete, the review status can be changed to In-Process to begin KPI scoring.

Add, Edit, or Adjust KPIs per Employee

1. KPI
   1. Used to add KPIs one by one by selecting from KPIs created by Admins.
   2. Suitable when specific KPIs need to be assigned to an individual employee.
2. Template
   1. Used to add KPIs from a predefined KPI Template.
   2. The system will automatically apply the KPI set and weightage from the selected template.
3. Copy KPI
   1. Used to copy KPIs configured for one employee and apply them to other employees within the same review round.

   2. The copied KPIs will replace the existing KPIs of the target employee.

      

      
      

Select and Manage Reviewers (Manager, Peer, Self)

Each KPI can have multiple reviewers, and Reviewer Weightage can be configured differently for each reviewer. The system limits the number of reviewers to a maximum of 5 reviewers per KPI.

The system supports three reviewer roles:

1. Manager - Automatically assigned based on the employee’s Employee Detail configuration and acts as the primary reviewer
2. Peer - Can be selected only from employees within the same Branch

3. Self - Allows employees to perform self-evaluation

   

   Copy Reviewer

   The system will automatically copy the Reviewer and Reviewer Weightage from the source KPI and apply them to the target employee’s KPI. This helps reduce repetitive setup and ensures consistency in the review structure.

   

Readiness Check Before Starting the Evaluation

While the review is in Draft status:

• Reviewers cannot submit scores
• Score calculation does not begin
• The review can be saved multiple times to allow further preparation and adjustment

The system allows saving even if the setup is not yet complete, for example:

• KPIs have not been fully added
• KPI weightage does not yet total 100%
• Reviewers or reviewer weightage have not been fully configured

However, before changing the review status to In-Process, Admins or Managers should ensure that all of the following conditions are met:

• KPIs are correct and complete
• Required reviewers (Manager, Peer, Self) have been selected
• KPI weightage equals 100%
• Reviewer weightage is properly configured and totals 100%

Start KPI Scoring (Change Status to In-Process)

Once everything is ready, Admins or Managers can change the review status to In-Process.

When the status changes to In-Process:

• The KPI scoring process officially begins
• The system sends email notifications to all assigned reviewers, inviting them to submit KPI scores according to their roles

After the review enters In-Process status:

• Reviewers can start scoring KPIs
• Core evaluation structures, such as KPIs and weightage, can no longer be freely edited as in Draft status