Announcement ***Add On***

To Create Announcements, follow the steps below:

1. Go to Preferences.
2. Select Employees.

3. Click Announcements.

   

4. Click + Add.

   

5. Fill in the details of the Announcement.
   1. Select a company. (***Required field***)
   2. Select Branch ***Required field***

   3. Select a department.

      If no department is selected, the system will send the Announcement to all departments in the selected branch.

   4. Select a position.

      If no position is selected, the system will send the announcement to all positions in the selected branch.

   5. Enter the Announcement Name ***Required Field***

      Duplicate announcement names are not allowed.

   6. Enter the Announcement ID ***Required Field***.

      The announcement ID can be a combination of numbers, letters, or symbols, such as HR/001-2022.

      Duplicate announcement IDs are not allowed.

   7. The Announcement Date

      Must be the current date or a future date; you cannot select an announcement date that has already passed.

   8. Select Announcement Time.

      If you select the current date, the system will lock the announcement time to "Now".

      If you select a future date, the system will allow the admin to choose the announcement time of their choice.

   9. Please include "Announcement By" (***Required field***).

   10. You can upload a maximum of 1 attachment, with a maximum file size of 7 MB.

       Supported file types include Word, Excel, PDF, Zip; image files (such as JPEG, JPG, PNG, GIF, TIFF, PSD, PDF, EPS, AI, INDD, RAW); and video files (such as MP4).

   11. You can add tags to your announcement, such as Urgent or General.

       Simply type the desired tag name and press Enter to create a new tag.

       You can select a maximum of 3 tags per announcement.

       

   12. Enter the message you want to announce. You can use the toolbar to customize the font.

       • Adjusting font size and font.

         

       • Emoji

         

       • Bold, italic, hyphen, underline

         

       • Page layout

         

       • Create a List

         

       • Text and background color

         

       • Add a hyperlink or attach a file.

         *This allows you to attach files along with the announcement message. Each file must be no more than 7 MB and there is no limit on the number of files you can attach.

         

       • Create a block or quote text.

         

       • Clear Format

         

6. Once you have finished creating the announcement, click Save. (Example )

   

7. If no announcement date is specified, the system will save the announcement as a draft. The admin can edit and specify the announcement date later.

   

   
   

8. When the scheduled date and time arrive, the system will post the announcement. The announcement's status will change from Scheduled to Announced.

   

9. Employees will receive an email notification about the announcement and can click on "View Announcement" to see the details.

   

   
   

10. Once the announcement is made, the admin can click on the "Recipients" tab to check the list of employees and verify whether they have read the announcement.

    

    1. You can also check the number of recipients and readers of the announcement in the announcement table located in front of the announcement menu.

       

11. Admin can hide already posted announcements by checking the "Hide" option next to that announcement.