Attendance Request - Swap Shift for Normal Shift

How to Submit a Swap Shift Request

  1. Go to Requests tab.
  2. Select  Attendance.

  3. Click + New Request.

  4. Select the Company and Employee. 
  5. Select Swap Shift. 
  6. In the Swap With field, select the employee you wish to Swap Shifts with.
    1. If the employee is Swapping shifts with themselves (same employee, different dates), select the same employee name.
  7. In the Date field, select the original shift date. and the Swap Date field enter the date you would like to swap shift.
    • The system will display the Start and End Time of Shift for both the chosen dates and indicates if it is a Day Off or Rest Day.

  8. Add Reason and attach supporting documents (if any)

    ***Only one attachment is allowed (File size maximum 7MB; image  size maximum 10MB)***

  9. Click Submit.


💬 Note

  1. After submitting a Swap Shift Request, the Request status will be Submitted.
    1. The employee you are swapping the Shift with must Accept the Request first.
    2. Then when the Manager approves the Request, the status will be updated to Approve.
    3. If the Manager Rejects the Request, the status will change to Rejected.
  2. If an employee cancels the request before it is Approved or Rejected, the status will be updated to Cancelled.
  3. Once a Swap Shift request is Approved, the employee's Timesheet and Calendar will be updated automatically.

🚩 Rules: Rules Swap Shifts Requests

  1. A Swap Shift request cannot be submitted for dates that already have Approved requests like Approved Annual Leave.
  2. You cannot request an additional day off on a day that is already a weekly day off.
  3. A Swap Shift request cannot be submitted if there is already an existing Edit Shift Request or Swap Shift Request for the same date regardless of the status (Submitted, Approved, Accepted).
  4. Once the request is Approved, the system will automatically update the Timesheet based on the Approved Requests. Any manually entered data for the affected dates may be overwritten.

The price of each add-on feature depends on the number of employees in your package and will be prorated according to your billing cycle.

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