Upload Other Payments and Deductions

How to Upload Other Payments and Deductions

1. Navigate to Payrolls tab.

2. Click Upload Payments.

   

3. Select Other Payments under Upload Type.
4. You can download Other Payments templates to prepare the data to be uploaded.
   1. Payroll information that can be added into the Other Payments upload template includes: Overtime Hours, Overtime Amount, Payment Type, Deduction Type, Leave Type, and Comments.
5. Once you have completed the Other Payments Template data filling, select the Company, Branch, and Pay Period you wish to upload.

6. Click Next.

   

7. Select the completed Other Payments Template file to upload.

   

8. A new page appears allowing you to map the fields according to the Payment/Deduction/Leave Type created in the system.
   1. If the Payment/Deduction/Leave type in your file matched what exists in the system, the system will auto-map the fields. 
   2. If it does not match, you must manually select the correct field.
9. Choose one of the two options:
   1. Tick the "Add To Existing Payment" checkbox if you want to upload additional Amounts or Type of Payments/Deductions to your existing data.
   2. Tick the "Replace Existing Payment" checkbox if you want to Replace the existing Payment/Deduction amount with the value in the uploaded file.

10. Click Upload to import the file into the system.

    

11. If your file contains an employee whose contract has ended (Ex-Employee), the system will prompt for confirmation. Click Upload to Proceed.

    

12. Once the Upload is successful, the system will display a message "Payroll Generated".

    

13. If a Payroll block already exist for the selected Pay Period, the uploaded file's values will be reflected in that existing Payroll. 

    If no Payroll Block exists, the system will create a new Payroll Block for the selected Pay Period.