Upload Employees

Upload Employees are divided into two types:

• Upload New Employees
• Upload Data for Existing Employees

Upload New Employees

Upload New Employees template is used to add new employees to the system.

1. Upload New Employees can be done in two ways:
   1. Employees tab.  
      1. Go to the Employees tab.
      2. Click the Upload Employees icon.

      3. Select New Employees and the system will redirect you to the Upload New Employees page.

         

   2. Preferences tab.
      1. Head over to the Preferences tab.
      2. Click Employees.

      3. Select Upload.

         

      4. Choose Upload New Employees and system will redirect you to the Upload New Employees page.

         

2. In the Upload New Employees page, click Template to download the Upload New Employees template.

   

3. Fill in the details in the template and save the file.

   

   Note

   1. To change the Employee ID, enter the System ID in the first column, then enter the desired Employee ID in the next column.
   2. The fingerprint Scan ID in the system cannot be duplicated.
   3. Email addresses in the system cannot be duplicated.
   4. Required fields include: Branch, Salutation, First Name, Last Name, House No, Sub District, District, City/Town, Postal Code, Country.
   5. For eCheckin, enter Y and use a fingerprint Scan ID, such as 1234. Upon successful upload, the fingerprint code in the employee details will display as 1234.
   6. If eCheckin is entered as Y and no fingerprint Scan ID is entered, upon successful upload, the fingerprint code in the employee details will display the same number as the system ID.
   7. If eCheckin enters N but a fingerprint Scan ID such as 1234 is included, after successful upload, the fingerprint code in the employee details will display as 1234.
   8. If eCheckin enters N and no fingerprint Scan ID is provided, the fingerprint code in the employee details will not be displayed after successful upload.
   9. If you enter a Start Date but do not enter a Probation End Date, the system will automatically calculate the probation end date, with the default being 119 days.
4. Once the template is completed, in the Upload New Employees page:
   1. Select the company you would like to continue the Upload New Employees.

   2. Click Next.

      

   3. Select File to upload the completed template.

      

   4. Match the fields accordingly.

      

   5. If you click "Ignore all unselected fields," the system will skip the fields that do not have matching data.

      

   6. Click Upload. The system will create a new employee with the information specified in the uploaded file.

      

Upload Data for Existing Employees

Upload Data for Existing Employees is used to edit various information for existing employees.

1. Upload Data for Existing Employees can be done in two ways:
   1. Employees tab
      1. Go to the Employees tab.
      2. Click Upload Employees icon.

      3. Select Existing Employees and the system will redirect you to the Upload Data for Existing Employees page.

         

   2. Preferences tab
      1. Navigate to the Preferences tab.
      2. Click Employees.

      3. Select Upload.

         

      4. Choose Upload Data for Existing Employees and the system will redirect you to the Upload Data for Existing Employees page.

         

2. Click Template, to download the template.

   

3. Fill in the details in the template and save the file.

   

   1. It is not possible to upload the data of employees whose contracts have ended (Ex-Employee).
   2. The Applicant's information cannot be uploaded.
   3. It is not possible to edit an employee's branch by uploading their information.
   4. The newly uploaded information will replace the existing information in the latest employment contract. This can be used to edit employee details such as start date, address, or adjust salaries.
4. Once the template is completed, in the Upload Data For Existing  Employees page
   1. Select the company you would like to upload data for existing employees.

   2. Click Next.

      

   3. Select the file to upload.

      

   4. Match the fields accordingly.

      1. If you click "Ignore all unselected fields," the system will skip the fields that do not have matching data.

         

   5. Click Upload.